1. General Principles
National Cataloging Standards
Anglo-American Cataloging Rules, 2nd ed., 2002 rev.
OCLC Authority File
Library of Congress Name Authorities
Library of Congress Subject Headings
Library of Congress Rule Interpretations
Library of Congress MARC Standards (MARC 21 or later)
Descriptive Cataloging of Rare Materials (Serials)
NACO Participants Manual (3rd ed. or later)
Describing Archives: A Content Standard (DACS)
Minimal Level Record Requirements
Minimum data requirements are necessary to ensure access to the NYARC collections and material on order, and also serve to prevent the addition of duplicate records in the database. While it is recommended that material receive OCLC’s full-level or core-level cataloging, it is recognized that constraints exist that do not always make this possible. For those materials that receive less-than-full cataloging, requirements for non-provisional and provisional records follow:
Non-provisional Input Standard
(R Required) RA (Required if Available)
Leader: (Encoding Level) (R)
Fixed fields: Language Code, Country Code, Pub Date Type, Pub date®
LCCN, ISBN, ISSN, Imprint (RA)
When title proper is main entry, a name access point (RA)
First statement of responsibility
Material specific details (or type of publication)
First publisher, date of publication
Provisional Input Standard
Brief bibliographic records may be used in the acquisitions workflow when copy cannot be found using Z39.50 in OCLC or other search targets. Brief records are temporary and should be replaced with fully cataloged records. These provisional records will include the following data elements to facilitate identification and access:
020 Standard number
260 Publisher place/name/date
RDA Records in the NYARC Catalog
Since the beginning of the RDA test period (Oct. 2010-Mar. 2011), RDA bibliographic and authority records have been imported to Sierra.
Editing RDA Records
RDA data and the new MARC fields created to accomodate them (described in the LC document, RDA in MARC ) will be left intact when bibliographic and authority records are imported to Sierra. They will not be edited to conform to AACR2/LCRI.
RDA Transition Timeline
Feb 1: Day 1 for RDA-only creation of original bibliographic records for print monographs by NYARC catalogers.
Due to legacy data, Arcade does contain duplicate bibliographic records, but ongoing projects are merging these records. It is the consortium policy that bibliographic records for the same item are shared.
Multiple Records for Different Formats
The NYARC libraries have adopted a multiple record approach for titles in different formats. Cataloging in each format will follow current versions of AACR2 and OCLC Bibliographic Formats and Standards. For electronic resources, CONSER’s Aggregator Neutral approach will be used.
Material Type icons will be used in the OPAC to facilitate identification of resources. See Sierra Material Type codes.